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Welcome to TEIDS Tennessee's Early Intervention Data System

bttps://www. t ids.org/teid

Vendor Accounts Payable Instructions

Below are step by step instructions on "How to bill TEIS" for services rendered.

At least one person will need to be designated at each agency to be responsible for the input of all requests for payment to the Central Reimbursement Office (CRO).

In order to bill TEIS through TEIDS there must be a service log entered. Service logs are created and entered by the therapists/teachers that are administering the authorized individual or group services for our children. Each service log entry will create a corresponding accounts payable entry. Below is an example of what the service log entry may look like (Example 1).

Page 1

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After the entry is saved by clicking the large arrow at the bottom it will look like this on the lower portion of your screen. (Example 2)

Example 2 Set"Yice Log:

The billing person from your agency will login in with user name and password into the TEIDS system. On the home screen (Example 3) a child will be selected in the drop down box that says Service Logged Awaiting Payment. This will immediately take you to the accounts payable screen .

Select the service to add accounts payable. The accounts payable will show up below. See Example 4. In this example TEIS is the only payer source. The amount expected from TEIS is entered in the field "Payor 1 Amount" next to the payer source "TEIS". Save the entry. See Examples 5 and 6 for those entries that might involve other payer sources.

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.. 8 • ocmo.:m~f!h1c e Porent 8 Eho,bl<, 8 Service loo

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Child JD: 1:¥158 Child N•me/D00: Dsvop './opfept 11)0512004 Child Status: Acb-..e

JFSP: lNlTJAL • 04/17/2007

Select a Prev1ou.- JF,w (lf 1t IJ not current IFSP): INnIAL - 17-AF'P.-07

select th!!' Ser\.llCI!- to Add Account Payable: I~vdluation. sPeed, (Individual) - -- -- - - --- -- -vi Pmvldlll" and Ag•ncy j'lanned Pel"lod =~~i~~d fNq/WHk ~:::'~'~miles)

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iervlc:e Account P•vment Hli:lory (Auount payable hai, bi!!'en ilpproved):

In the above scenario the child has private insurance that paid a portion of the service. Since the amount is under the contracted rate of TEIS, TEIS is billed for the remainder of the contracted rate. Enter that portion insurance paid in the Payor 1 Amount field and then that portion expected from TEIS in Payor 2 Amount field. Save the entry.

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Exam 7

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Arrn11nt l'i'l\' 'lhll"' lnfotnhll '°" Child ID; 13458 Child Name/000: Oe'lop Vopfepc · lli OS/2004 Child Status: Active Ph~sa: Jf'SP

lF'liP: li"IJTlAL • C'd/l7/?..001

!ielect a Previous JFSP (If It Is not current lF'!iiP): TfJ[TlAL - 17-APP.-07

!ielecl the Se Nice lo Add Acc ount Pdyable : c ,., � !11.-lb1 • Spnch (Jnclividual)

Proulder- and Aiency !Planned Period Planned Prwq/Wwek Jnlenilly Permit Payor tource I li:lellino (Hour,- or mil~s) lm1urcmu,1 ().t'l/1 ?!20)7 _ lome Cl 0l9230'692JL 1 No PrMl1e lri!\uraru:e, TEISN11111 1111Ei1ullk- 1i1111 ..l'h 5:..¥ rt' tli:"li

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In the above example the negotiated rate with the insurance company was $50.00. Enter the payment from the insurance company in Payor 1 Amount field and the portion due from TEIS in the Payor 2 Amount field.

Upon receipt of the billing memorandum the CRO will validate your request for payment. See Example 7

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Page4

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Once all payments have been approved/disapproved the CRO will create an invoice report for your agency and submit it to the Finance and Administration Office for payment. See Example 8.

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