WHY ARE YOU USING GIS? - Esri · GIS Consultants • Application Software Programming • Geoprocessing Analysis for Specific Disciplines: O Land Use Planning O Geology, Forestry,

GIS Motivation

GIS Consultants, Oakland, CA Page 1

GIS ConsultantsGIS ConsultantsGIS Consultants

WHY GIS?

Bruce Joffe, AICP

GIS Consultants

Oakland, CA

510/238-9771

[email protected]

Personal Motivation Unlocks the Energy


WHY ARE YOU USING GIS?

• What Interests You?

• Why Were You Drawn to GIS?

• What Inspires You?

• How is it Working?

• What is Needed?

GIS Motivation



REASONS FOR ADOPTING GIS

• Special ProjectO Ward / District ReapportionmentO Land Use Management PlanO Emergency Dispatch SystemO Storm Drain Analysis (NPDES)

• Mapping (Update) ProjectO Rapid Growth SubdivisionsO Digital Orthophotography


REASONS FOR ADOPTING GIS

• Comprehensive I.S. PlanO Enterprise-wide Database IntegrationO Utility Management Plan

• "Back Door" DevelopmentO CADO CAMO IM / FMO GIS

GIS Motivation



Why Does GIS Interest YOU?

• Understanding Urban GrowthO Control Urbanization

• Understanding Environmental ChangesO Protect the Environment

• Understanding Demographic PatternsO Improve Social-Economic Equity

• Visualizing RealityO Use Tools for Improvement and Change


Why Were YOU Drawn to GIS?

GIS Motivation



Why Were YOU Drawn to GIS?

• Understand Our World• Use New Technology• Share, Learn, Build Relationships• Work-related Requirement• It is Fun• Competance: "I can do anything with GIS"• Leaving the World better than when I found it


How Does GIS Inspire You?

GIS Motivation



How Does GIS Inspire You?

• Geography Brings Us Together• Context Organizing Content• Implementing Wholistic Thinking• Access to Information – Democratization• New Way of Working – Cooperating• Improve Decision Processes – Coordinating• Being a Respected Service Provider


How Well is GIS Meeting Your Expectations?

• How Well is it Working?

• What is Snagging?

• What is Missing?

• Where do We Go from Here?

GIS Motivation



What is Snagging GIS Progress?

• Detailed Database Construction• Learning the Software• Developing Useful Applications• Cooperation for Data Maintenance• Acceptance in the Organization• Staffing, Training, Budgetary Support


What is Missing?

• A Credible Plan to the End of the Tunnel

• Highly Useful ApplicationsO critical to the organization?

• Staffing, Training, Budgetary Support

• Re-design of Business ProcessO still automating paper processes?

• Participation & Cooperation from Peers, Staff Managers

GIS Motivation



GIS IMPLEMENTATION SCHEDULE

PALO ALTO GIS IMPLEMENTATION SCHEDULE

Year 1 Year 2 Year 3 [ Year 4 Year 5 Ongoing Operation

MANAGEMENT

OrganizationalStructurePolicy }

Budgeting &Reporting

}

Priorities

Project Mgt. }STAFFING

Positions

Training }HW/SW

Acquisition

Integration

System Mgt. }DB STRUCTURE & PROGRAMMING

Map Structure

DB Structure

QC Programming

ApplicationProgramming

}DATA ACQUISITION

City's DBConstruction

}

Outside ServiceDB ConstructionVerification


What is Missing?


• Highly Useful ApplicationsO critical to the organization




GIS Motivation



APPLICATIONS BY GIS USERS

• Aquifer Pollution Modeling• Cadastral Information• Census Demographics• Data Access – Library• Engineering Design – Roads,

Utilities, Facilities• Facilities Operations & Repair• Infrastructure Management –

Pavement / Roadways• Infrastructure Management –

Sewer Collection• Infrastructure Management –

Storm Drain/Flood Control• Infrastructure Management –

Water Distribution

• Land Suitability Development Analysis

• Land Use Planning• Landfill Management• Leak Survey• Natural Resource Management• Noise Abatement• Police/Fire Emergency Response• Politics – Elections• ROW Survey, Expansion• Tract/Subdivision Design• Traffic Analysis• Utility Customer Information• Water Well Monitoring• Zoning


PRIORITIZE APPLICATIONS

• Biggest Impact or Need• Easy, Fast• Foundation Building• Public Relations Impact• Decision Maker's Hot Button• Special Project Focus

GIS Motivation



GIS BENEFITS

• Eliminates Redundancy• Improves Record Keeping• Timely Access to Information• Simplifies Access to Information• Decreases or Contains Operating Costs


More Benefits Can Be Realized

• Decision Analysis of More Alternatives

• Decision Support Using More Data

• Integration with Organization's Other Data

• Synergy from Integrated Processes

GIS Motivation



What is Missing?







• Maintain GIS Layers/Databases

• Maintain GIS System

• Perform Geoprocessing

• Certify Geoanalytic ProcessesO UnderstandableO RepeatableO Defendable

WHAT ARE THE RESPONSIBILITIES OF GIS PROFESSIONALS?

GIS Motivation



What Are GIS Functions?

• Planning and Managing Enterprise-wide GIS• Identifying User Needs and Designing GIS

Applications• Map Design (cartography)• Database Design• Basemap Development• Thematic Map Development• Map/Database Development• Map/Database Maintenance• Quality Checking and Control• Application Software Programming


• Application Software Programming• Geoprocessing Analysis for Specific Disciplines:

O Land Use PlanningO Geology, Forestry, Natural Resource ManagementO Infrastructure Management

• Design and Create Geoprocessing Maps and Products

• GIS System Analysis• GIS System Management• Database Administration• Staff Training

What Are GIS Functions?

GIS Motivation



GIS STAFF DUTIES

• GIS ManagerOne person must take responsibility

• Applications ProgrammerUnderstands end-user's requirements and can manipulate

the GIS tools available

• Applications AnalystKnows model variables, data factors, and the GIS

processes required for applications

• Database Designer / Database AdministratorUnderstands information's characteristics, Classifies and

maintains data systematically in the GIS database


GIS STAFF DUTIES (cont.)

• LibrarianCatalogs and stores data compatibly with the GIS

database dictionary

• CartographerThe graphic appearance of GIS products determines

the perceived value of the GIS data

• SurveyorResolves land base registration &

property parcel/lot lines

• Production & Quality Control SpecialistCorrects and updates changes to data

GIS Motivation



GIS STAFF DUTIES (cont.)

• Lead OperatorDevelops techniques to maximize the efficiency of GIS

procedures.

• Staff TrainerAnswers questions, Shows examples,

Prepares lessons & manuals

• System AnalystTunes system performance

Makes components cooperate


GIS SUPPORTTYPES REQUIRED

AM/GIS SUPPORT REQUIRED

YEAR

FTE

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

1 2 3 4 5 6

OPERATIONS

PROD. SUPER.

DB ADMIN.

TRAINING

APP. PROG.

LIBRARY

SYS. PROG.

MANAGER

in Full Time Equivalents (FTE)

Graph 6

GIS Motivation



SUPPORT STAFFRAMP-UP

AM/GIS SUPPORT FULFILLED

YEAR

FTE

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

4.00

4.50

1 2 3 4 5 6

OPERATIONS

PROD. SUPER.

DB ADMIN.

TRAINING

APP. PROG.

LIBRARY

SYS. PROG.

MANAGER

EXTERNAL

INTERNAL

in Full Time Equivalents (FTE)

Graph 8b


LEVERAGE STAFF TRAINING

•Train Core Staff to Operate Core System

•Develop User Training Materials

•Core Staff Trains Key Departmental Users

•Key Users Help Other Departmental Users

GIS Motivation



What is Missing?







ManualDATA FLOW

Figure III-1Information Flow between Agencies

Financial Service

CITYDDS

Parks and Recreation

DPW Fire

PoliceCity Clerk

City DP

Emergency ServicesPrivate Firms

San Luis

Recorder

AO

YPG

YMPOFederal USGS &

Census

CountyDDS

YCWUA

Y-MIGNGIGYIG

State of AZBOR

USBR

BLM

MCAS

Airport Authority

Fish and Wildlife

Sheriff

County DP

GIS Motivation



AUTOMATION vs INFORMATION

• Reproduce Manual Methods –> AM

vs

• Redesign Internal Processes –> GIS


Automated INFORMATION FLOW

GIS Motivation



GIS is MORE Than POWER MAPPING

GIS Capabities Enable It to Function as:• an INDEX to DATA

• a TOOL for SPATIAL ANALYSIS

• a MEANS of COORDINATION

• a CHANNEL for COMMUNICATION


GIS is a MEANS of COORDINATION

Complex Processes with Multiple Participants

• Development Review & Permits

• Infrastructure Maintenance Management

• Emergency Response and Operations

GIS Motivation



INTER-DEPARTMENTAL COORDINATION

Other Agencies outside city

Event

OES

OPD

OFD

OPB

OPW

State and/orFederalAgencies

HazardousMaterial

Info,Building

Floor Plan

Hazard Analysis,Census

Water Line,Storm Drain,Sewer Line

PoliceResource

Maintain Current Info for Planning

Purpose

Geological Report,

Telephone Lines, PG &

E Utility lines, EBMUD

Water Lines & Hydrants

Plans

Emergency Response

Consult & Activate Plan

CAD

Send outResource,

Support, &Aid

DeployResources

Emergency Recovery

Provide Aid

EstimateDamage & Recovery

Cost

Apply forFed Aid

Repair Streets& Utility Lines

ChangePlanning

Policy

Claim Emergency

ContactCounty,

State or Fed

EstimateDamage

Provide Services

CoordinateAdditional

Help

Call for Mutural Aid

RespondW/Aid

Provide Services

ProvideAid

ProvidePublic Info

Record Event History

ReportBack

ReportBack

ModifyEmergencyResponse

Plans

Emergency Preparedness

Send outResource,

Support, &Aid

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15


GIS COMMUNICATIONCHANNEL

GIS Motivation



What is Missing?





• Participation & Cooperation from Peers, Staff, and Managers


WHERE IS GIS GOING ?

• Access and Use by Non-GIS People (wwWeb)

• Greater Need to Understand Geo-Processes and Limitations (metadata)

• Organizational Restructuring to Use GIS EffectivelyO Bridging Interdepartmental BarriersO Customer-focused Work Ethic

• Organizational Therapy

GIS Motivation



ORGANIZATIONAL THERAPY

Each person must understand and agree to the change.

• What Does the Organization Want to Be?

• Where am I in the Organization?

• What Does Each Person Need?


WHY ARE YOU USING GIS?

• Why Were You Drawn to GIS?

• What Interests You?

• What Inspires You?

• What is Needed?

GIS Motivation



WHY GIS?

Bruce Joffe, AICP

GIS Consultants

Oakland, CA

510/238-9771

[email protected]

Personal Motivation Unlocks the Energy

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WHY ARE YOU USING GIS? - Esri · GIS Consultants • Application Software Programming • Geoprocessing Analysis for Specific Disciplines: O Land Use Planning O Geology, Forestry,