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MDSof

Reporting

AlbertoDelmoMartinezMolina - Nabong

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What is MDS???

Report

-MEDIUM

-DESIGN-STRUCTURE

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Why is it important? 2400 Communicating Results

-Internal auditors must communicate the results of

engagements.

2420 Quality of Communications

-Communications must be accurate, objective, clear, concise,

constructive, complete, and timely.

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Topics Report Medium

Report Design

Report Structure

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Topics Report Medium

Report Design

Report Structure

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MEDIUM

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Report Medium Informal

Formal

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Informal

Email

Meeting

Text and Calls

Fax

Snail Mail

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Formal

Final Audit Report

- Finalized report that includes

observations, recommendations,

responses, and conclusions

Draft Audit Report

- To be discussed with the

management and the audit

committee

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Draft

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Final

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Topics Report Medium

Report Design

Report Structure

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Topics Report Medium

Report Design

Report Structure

D i

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Design

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Key Figures to Consider in

Designing a Report The Process Owner

The Internal Auditor

The User

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How to get the interest of these

key figures? (Users and Process

Owner) Format Style

Report Writing Style

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Format Style More on Visual Appeal

Fonts must be large enough and easy to read

Page Numbers, Heading, etc. can help readers

There must be no broken words at the end of each line

No broken sentences at the end of each pages

No Single Lines on top or bottom of each page

Unjustified Text

Bullets, Paragraphs or Tables may be used

for the ease of use

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Which is easier to read?

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Which is easier to read?

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ParagraphStyle Reporting Providing Information through the use of paragraphs

Commonly used if the data is narrative

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ParagraphStyle Reporting

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TableStyle Reporting Providing information through the use of tables

Commonly used if data has many variables andclassifications

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TableStyle Reporting

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BulletType Reporting Provide information through the use of tables

Commonly use if data can be enumerated

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Report Writing Style More on the content and its grammar

Use Active Voice rather than passive

Intensifiers, complex and over - statements should be

minimized or revised

Executive Summary may be included at the start of the report

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Which is easier to understand?

Based on the information

available, no irregularitywas found

The audit team found no

evidence of irregularity inthe available information

PASSIVE ACTIVE

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Check this out.

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Complex , Overstated

Recommendation

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Corrected Recommendation

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Executive Summaries Sometimes called Management Summary

Summarizes a longer report proposal

Contains brief proposals, problems, and sometimes

conclusions

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Topics Report Medium

Report Design

Report Structure

St t

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Structure

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Important Points in Report

Structure Introduction

Content

Recommendation

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Introduction

Contains importance and the parties involved

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Shows and explains the situation / scenario including cause and

effects

Content

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Summarize actions that must be made

Content

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An Effective Audit Report Should Engage the audience

Reflect self-identified risks

Specify and Simplify Facts

Create a Call to action

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ROCK N ROLL!!! thats all folks

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MDSof

Reporting

AlbertoDelmoMartinezMolina - Nabong