Lifelong Learning Programme Erasmus Application Form …

Lifelong Learning ProgrammeErasmus

Application Form 2010 for Intensive Programmes (IP)

PLEASE NOTE THAT THE TABLES REFERRED TO IN CERTAIN FIELDS OF THIS FORM CAN BE FOUND IN THE ANNEX.

1. SUBMISSION DATA

LLP Sub-Programme Erasmus Action Type Intensive ProgrammesCall 2010Submitted to Nationaal Agentschap Leven Lang Leren

ERASMUSPostbus 297772502 LT Den Haag

Email: [email protected] 01-02-

2010Working Language of the IP

English

Renewal1 yes no

For Renewal: year when first awarded an Erasmus IP grant

2008 2009

Applicant organisation Radboud University Nijmegen

For HEI, Erasmus ID Code* (e.g. B BRUXEL01)

NL NIJMEGE01

Title Information ForagingAcronym (if applicable)Is the IP part of an Erasmus Mundus Master Course?

yes no

Has this IP been funded by a different LLP National Agency since 2007 with the same or similar topic/IP consortium?

yes no If yes, please specify the NA and the year(s) of funding:

Project duration If this is a proposal for a new IP, please tick the respective box(es) according to the planned length of the IP.

1 academic year 2 academic years 3 academic years*If you are in doubt regarding your codes, please contact the Education, Audiovisual and Culture Executive Agency: [email protected] ; http://eacea.ec.europa.eu

1 The maximum duration of funding for an IP is three consecutive years, but funding has to be approved annually. If you intend to run the IP for more than one academic year, you must submit an application form each year, and the application will be subject to a quality assessment. If the coordination of the IP in the academic year 2010/11 is moving to a different National Agency as compared to 2009/10, your application will be assessed on the same basis as a new application. However, also in this case, the total duration of funding for the same or very similar IP may not exceed 3 years.

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Intensive Programmes

mailto:[email protected]

GENERAL INFORMATION

Before completing this form, please read the relevant sections in the 2010 Call for Proposals published by the European Commission and by your National Agency and the Lifelong Learning Programme Guide 2010, which contain additional information on closing dates, National Agency addresses to which the application must be sent, as well as specific priorities for the year 2010 and the award criteria. Links to these documents and further information can be found on the Lifelong Learning Programme website:

http://ec.europa.eu/education/llp/doc848_en.htm

Please note that this application form is to be used by higher education institutions (HEI) wishing to coordinate an ERASMUS Intensive Programme (IP). The form has to be fully filled out for:

* NEW Intensive Programmes (IP), i.e. IPs that have not received any Community funding so far or IPs which have already received support in the academic year 2008/9 and/or 2009/10 but where the coordination of the IP is changing to a different National Agency.

* RENEWAL of Intensive Programmes (IP), i.e. IPs that have already received funding in the academic year 2008/9 and/or 2009/10 and where the coordination in 2010/11 is staying at the same National Agency as hitherto.

Please note that all HEI participating in the IP must hold an ERASMUS University Charter (EUC).

An IP with the same or very similar partnership and the same or a very similar topic may apply at only one National Agency under the same Call for proposals.

The contractual period for the selected IP will be 1 September 2010 – 31 August 2011. (The end date of the IP may be after 31 August 2011, provided that the starting date of the IP is within the above mentioned period.)

In accordance with standard European Commission practice, the information provided in your application form may be used by the Commission to evaluate the Lifelong Learning Programme. The relevant data protection regulations will be respected.

The form must be completed in one of the official languages of the European Union and it is strongly recommended that the language used to fill in the application form is widely understood and used by all the partners in the Intensive Programme.

The application must be submitted by 12 March 2010 (date as postmark). Applications submitted after this deadline will be rejected. Please note that handwritten, faxed applications or those only sent by e-mail will not be considered. It is strongly recommended that you send your application by such means that provide you with proof of date of dispatch (registered post, express courier, etc.). The application form should be sent only to the National Agency of the country of the coordinating institution. Please send the application also electronically. De aanvraag (het aanvraagformulier + uitdraai van het Excel format) graag in tweevoud per post verzenden en per mail. Wilt u zo vriendelijk zijn de aanvraag en de kopie niet in te binden?

All applications will receive an acknowledgement of receipt.

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http://ec.europa.eu/education/llp/doc848_en.htm

CHECKLIST

Before sending in your application form to the National Agency, please make sure that:□ You have used the appropriate official Application Form for the activity.□ Please send an electronic version to [email protected] □ All relevant fields in the form have been completed in full.□ The application form is not handwritten.□ The proposal has been written in one of the EU official languages.□ Your proposal fulfils all the eligibility criteria for this activity set out in the Call.□ The application form bears the original signature (in blue) of the person legally authorised to

sign on behalf of the applicant institution/organisation, as well as the original stamp of this institution/organisation (if applicable).

□ You comply with the deadline published in the Call.

Please note: If you are an institution or organisation in the education and training sector which has received over 50% of its annual revenues (excluding Community grant funds) from public sources over the last 2 years, or which is controlled by public bodies or their representatives, you are considered to have sufficient financial and administrative capacity. In case your institution does not fall in this category, the National Agency has the right to request at any time a copy of the official annual accounts for the most recent financial year for which accounts have been closed or an external audit report produced by an approved auditor, certifying the accounts for the last year available in order to ensure that your institution has the necessary financial and administrative capacity.

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2. COORDINATOR DATA

2.1 ORGANISATION The organisation is the HEI that will coordinate the Erasmus Intensive Programme. When filling in a field with information from a reference table, please type in both the code and the description in order to avoid later misunderstanding.

Full legal name in national language and characters

Radboud Universiteit Nijmegen

Full legal name in Latin characters (where originals are not in Latin characters)Type of organisation

EDU-UNIV -University or higher education institution (tertiary level)

Economic Sector P - Education

Legal Status Private Public

Profit / Non-profit Profit Non profit

Legal Address Comeniuslaan 4, P.O. Box 9102Postcode 6500 HC City NijmegenCountry NL, NederlandWebsite http://www.ru.nlErasmus University Charter (EUC)*

28958-IC-1-2007-1-NL-ERASMUS-EUCX-1

Erasmus ID Code (e.g. B BRUXEL01)*

NL NIJMEGE01

* If you are in doubt regarding your codes, you should contact the Education, Audiovisual and Culture Executive Agency: [email protected] ; http://eacea.ec.europa.eu

2.2 CONTACT PERSON (PROJECT COORDINATOR)

Title Prof.dr.ir First name TheoFamily name Weide, van derDepartment Institute for Computer and Information SciencePosition ProfessorWork address* t.a.v. Prof.dr.ir. Theo van der Weide/ HG02.078, Faculty of Science, ICIS,

P.O.Box 9010Postcode 6500 GL City NijmegenCountry The NetherlandsTelephone 1 0031 - 243653361 Telephone 2 0031-243653456Mobile 0031- 6657881393 Fax 0031-243653356E-mail [email protected] / [email protected]

* Please note that this address will be used for the acknowledgement of receipt and all further correspondence relating to the project.

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mailto:/[email protected]



2.3 DECLARATION BY THE LEGAL REPRESENTATIVE OF THE APPLICANT ORGANISATION

This section must be signed by the person legally authorised to enter into legally binding commitments on behalf of the applicant institution. This Declaration must be completed and signed by the applicant institution.

PERSON AUTHORISED TO SIGN THE EU GRANT AGREEMENT Title Ir. First name Roelof J.Family name De Wijckerslooth de WeerdesteynOrganisation Radboud University NijmegenDepartment Executive boardPosition PresidentAddress Comeniuslan 4, P.O. Box 9102Postcode 6500 HC City NijmegenCountry The NetherlandsTelephone 1 +31 –(0)24- 3612065 Telephone 2 +31-(0)24-3612757FaxE-mail [email protected]

DECLARATION OF HONOUR

I, the undersigned,

Request from my National Agency a grant for my organisation as set out in section 6 of this application form.

Declare that:• All information contained in this application, is correct to the best of my knowledge.• The organisation I represent has the adequate legal capacity to participate in the call for

proposals.

EITHERThe organisation I represent has financial and operational capacity to complete the proposed action or work programmeORThe organisation I represent is considered to be a "public body" in the terms defined within the Call and can provide proof, if requested of this status, namely: It provides learning opportunities and• Either (a) at least 50% of its annual revenues over the last two years have been received

from public sources;• Or (b) it is controlled by public bodies or their representatives

I am authorised by my organisation to sign Community grant agreements on its behalf.

Certify that:The organisation I represent:

• is not bankrupt, being wound up, or having its affairs administered by the courts, has not entered into an arrangement with creditors, has not suspended business activities, is not the subject of proceedings concerning those matters, nor is it in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

• has not been convicted of an offence concerning its professional conduct by a judgment which has the force of ‘res judicata’;

• has not been guilty of grave professional misconduct proven by any means which the National Agency can justify;

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• has fulfilled its obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which it is established or those of the country where the grant agreement is to be performed;

• has not been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests;

• it is not currently subject to an administrative penalty referred to in Article 96(1) of the Financial Regulation (Council Regulation 1605/2002 of 25/06/02, as amended).

Acknowledge that:The organisation I represent will not be awarded a grant if it finds itself, at the time of the grant award procedure, in contradiction with any of the statements certified above, or in the following situations:• subject to a conflict of interest (for family, personal or political reason or through national,

economic or any other interest shared with an organisation or an individual directly or indirectly involved in the grant award procedure);

• guilty of misrepresentation in supplying the information required by the National Agency as a condition of participation in the grant award procedure or has failed to supply this information.

In the event of this application being approved, the National Agency has the right to publish the name and address of this organisation, the subject of the grant and the amount awarded and the rate of funding.

I acknowledge that administrative and financial penalties may be imposed on the organisation I represent if it is guilty of misrepresentation or is found to have seriously failed to meet its contractual obligations under a previous contract or grant award procedure.

PROTECTION OF PERSONAL DATAThe grant application will be processed by computer. All personal data (such as names, addresses, CVs, etc.) will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Information provided by the applicants necessary in order to assess their grant application will be processed solely for that purpose by the department responsible for the programme concerned. On the applicant's request, personal data may be sent to the applicant to be corrected or completed. Any question relating to these data, should be addressed to the appropriate National Agency to which the form must be submitted. Beneficiaries may lodge a complaint against the processing of their personal data with the European Data Protection Supervisor at any time. (http://www.edps.europa.eu/00_home.htm).

Signature: _______________________________ Date: ______________________

Name of signatory: _Ir. R.J. de Wijckerslooth de Weerdesteyn

Position within the organisation: President Executive Board

Name of the applicant organisation: _Radboud University Nijmegen

Stamp of the organisation (if required by your National Agency):

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3. PARTNERS DATA

Please note that all IP must involve higher education institutions from at least three countries participating in the Lifelong Learning Programme, at least one of which must belong to the European Union. All participating institutions must hold an Erasmus University Charter. Please make sure that all participating institutions fulfil these criteria. Please, fill in the sections 3.1 and 3.2 for all participating partner institutions.

3.1 ORGANISATION

THE ENTIRE SECTION 3 MUST BE COMPLETED FOR EACH PARTNER ORGANISATION OTHER THAN THE COORDINATING (APPLICANT) ORGANISATION DESCRIBED IN SECTION 2. FOR THIS PURPOSE, APPLICANTS SHOULD REPLICATE THE RELEVANT PAGES OF THE FORM AND ATTRIBUTE A DIFFERENT “PARTNER NUMBER” TO EACH ORGANISATION AT THE START OF SECTION 3.1.

Partner Number PARTNER 1


Katholieke Universiteit Leuven

Full legal name in Latin characters (where originals are not in Latin characters)Type of organisation EDU-UNIV

-University or higher education institution (tertiary level)

Economic Sector P- Education



Legal Address Oude Markt 13Postcode B-3000 City Leuven

Country BelgiumWebsite http://www.kuleuven.beErasmus University Charter (EUC)*

27945-IC-BE-ERASMUS-EUCX-1

Erasmus ID Code (e.g. B BRUXEL01)

B LEUVEN 01

* Please note that all partners in an IP must be HEIs which are holders of an ERASMUS University Charter (EUC).

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3.2 CONTACT PERSON

Title Associate Professor

First name Marie-Francine

Family name MoensDepartment Department of Computer SciencePosition Associate ProfessorWork address Celestijnenlaan 200APostcode B-3001 City HeverleeCountry BelgiumTelephone 1 +32-16325383 Telephone 2Mobile +32-474654450 FaxE-mail [email protected]



Universitat Duisburg-Essen






Legal Address Universitatsstrasse 2Postcode 45141 City Essen

Country GermanyWebsite www.uni-duisburg-essen.deErasmus University Charter (EUC)*

220383-IC-1-2007-1-DE-ERASMUS-EUCX-1


D ESSEN04


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3.2 CONTACT PERSON

Title Prof.dr.-Ing. First name NorbertFamily name FuhrDepartment Department of computer Science and Applied Cognitive SciencePosition Full ProfessorWork address Lotharstr. 65Postcode 47057 City DuisburgCountry GermanyTelephone 1 +49-203-379-2524 Telephone 2Mobile Fax +49-203-379-2549 E-mail [email protected]



Université Paul Sabatier-IRIT

Full legal name in Latin characters (where originals are not in Latin characters)

Type of organisation EDU-UNIV -University or higher education institution (tertiary level)




Legal Address 118, Route de Narbonne

Postcode 31062 City Toulouse

Country France

Website http://www.ups-tlse.fr, http://www.irit.fr

Erasmus University Charter (EUC)*

27993-IC-1-2007-1-FR-ERASMUS-EUCX-1


F TOULOUS03


3.2 CONTACT PERSON

Title .Dr. First name MohandFamily name Boughanem

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http://www.ups-tlse.fr/

Department Université Paul Sabatier-IRITPosition ProfesseurWork address 118, Route de Narbonne Postcode 31062 City ToulouseCountry FranceTelephone 1 (33) 5 61557416 Telephone 2 (33) 5 61557416Mobile (33) 6 67060663 Fax

E-mail [email protected]



Tampereen yliopisto (University of Tampere)






Legal Address Kalevanti 4Postcode 33014 City TampereCountry FinlandWebsite http://www.uta.fi/Erasmus University Charter (EUC)*

29560


SF TAMPERE01


3.2 CONTACT PERSON

Title Dr. First name JaanaFamily name KekäläinenDepartment Dept. of information studies and interactive Position LecturerWork address Kanslerinrinne 1Postcode 33014 City TampereCountry FinlandTelephone 1 +358335518377 Telephone 2 +358335516970

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http://www.uta.fi/

Mobile Fax +358335517503E-mail [email protected]



University of Glasgow






Legal Address University AvenuePostcode G12 8QQ City GlasgowCountry United kingdomWebsite http://www.gla.ac.uk Erasmus University Charter (EUC)*

28629-IC-1-2007-UK-ERASMUS-EUCX-1


UK GLASGOW01


3.2 CONTACT PERSON

Title Prof First name MouniaFamily name LalmasDepartment Department of Computing SciencePosition Microsoft/Royal Academy of Engineering Research Professor in

Information RetrievalWork address Sir Alwyn Williams Building

18 Lilybank Gardens

Postcode G12 8QQ City GlasgowCountry UKTelephone 1 +44 141 330 1647 Telephone 2Mobile +44 7818 422 049 Fax +44 141 330 1651E-mail [email protected]

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http://www.gla.ac.uk/


4. DESCRIPTION –FOR NEW APPLICATIONS ONLY

THE ENTIRE SECTION 4 MUST BE FILLED IN FOR NEW APPLICATIONS. RENEWAL APPLICATIONS DO NOT HAVE TO FILL IN THIS SECTION.

4.1 RELEVANCE FOR THE OPERATIONAL OBJECTIVES OF THE PROGRAMME AND THE PRIORITIES IN THE CALL FOR PROPOSALS

Please mark in the table the objective(s) of the Erasmus sub-programme that your application will address.

Main objective(s) of the Erasmus sub-programme

x To improve the quality and to increase the volume of student and teaching staff mobility throughout Europe, so as to contribute to the achievement by 2012 of at least 3 million individual participants in student mobility under the Erasmus programme and its predecessor programmes (ERA-OpObj-1);

x To improve the quality and to increase the volume of multilateral cooperation between higher education institutions in Europe (ERA-OpObj-2);To increase the degree of transparency and compatibility between higher education and advanced vocational education qualifications gained in Europe (ERA-OpObj-3);To improve the quality and to increase the volume of cooperation between higher education institutions and enterprises (ERA-OpObj-4);

x To facilitate the development of innovative practices in education and training at tertiary level, and their transfer, including from one participating country to others (ERA-OpObj-5);

x To support the development of innovative ICT-based content, services, pedagogies and practice for lifelong learning (ERA-OpObj-6).

Contribution to EUROPEAN PRIORITIES on Erasmus Intensive Programmes, set out in the 2010 Call for Proposals

Are part of integrated programmes of study leading to recognised double or joint degrees (with the exception of Erasmus Mundus Master Courses which are not eligible). (ERA-MobIP-2)

x Present a strong multidisciplinary approach. (ERA-MobIP-3)x Focus on subject areas which are currently under-represented in Erasmus student mobility (over-

represented areas: business studies, social sciences, arts, humanities, languages, law). (ERA-MobIP-7)

Please specify how and to what extent the Intensive Programme will contribute to the objectives and priorities selected above. Please indicate all objectives and priorities that are relevant to your IP.Please indicate the added value of the IP, as compared to the courses that exist locally in each participating institution.(Maximum 2 pages/60 lines).

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The proposed IP will contribute to student an teaching staff mobility by connecting 6 of the major EU universities with programmes in the area which is at the boundary of information science, computer science, library science and cognitive science. The IP will be a major step in developing a multidisciplinary progamme on EU level for this area which is gaining importance. The exponential growth of information on the web and the dominance of computer and web mediated scientific research calls for a strong vision in educating the new generation of information professionals which will play a vital role in turning this massive amount of data into usable and accessible knowledge.

In 3 years time, the IP will also achieve a lasting impact on the development and renewal of pedagogical approaches and curriculum for the involved institutions. The dislocation of the involved universities will foster the development of modern ICT based courseware and methods, facilitating (partial) distance learning. In addition the IP steering board can pick the best practices from 6 participating universities, which will allow students and teaching staff to learn and create synergies, necessary for the development of a European research and education area. The synergies can have the form of complementarity (filling in gaps in local programmes) or increasing quality/depth, since the teaching staff can improve local programmes based on interaction and feedback.

The proposed IP will have a strong multidisciplinary flavour since it will look at technical, information theoretical, usability, cognitive, social and security issues related to dealing with massive amounts of data and unstructured information. Gradually, links will be developed with relevant industrial parties in Europe such as Yahoo!, Microsoft or Google. An initial contribution will have the form of invited lectures.

4.2 SUMMARY

Please identify clearly, in a maximum of 1 page (30 lines), the following aspects of the Intensive Programme:

• Objectives (including thematic area),

• Target groups,

• Main activities,

• Expected outputs.

If your application is successful, this summary will be used as the description of your project. It may be used in an official LLP compendium and for other information purposes. You are therefore requested to formulate it carefully.

ObjectivesTo develop an international course on applying Information Retrieval results in the context of Information Foraging, an important and emerging research field where international cooperation is imperative. This course will benefit from cooperation and mobility between higher education institutions in Europe. The course is a major meeting point to train new students and to define common goals.During the course we also will develop an educational approach and digital material to set up an e-learning environment.

Target groupsWe focus on academic research groups that are involved in Information retrieval and Information Foraging, and are involved in providing for a related Master program.

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Main activitiesThe main activities shown in the Figure below showing how the IP course is embedded in a larger cooperation scheme.

Expected outputsThe outputs are:- course material- website for e-learning- papers on the educational approach- framework for common research activities- resulting papers

This summary should be provided in English, French or German. If the language of the application is different, please provide an appropriate translation into one of the above languages. (The translated summary is to be put in the box below).

Translated text (if required)

4.3 SUBJECT AREA

Please indicate the field of education and training (ISCED) to which the IP refers.

Description and ISCED Code [see Table B – Fields of Education & Training]Maximum three subject areas

1. 489 Information science2. 869 Forensic Information Science3. 140 Teaching and Training

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4.4 PROJECT OBJECTIVES AND INNOVATIVE CHARACTER

• Explain the rationale of and background to the project (current situation, previous or preparatory work, the results of any needs analysis undertaken, etc.). You may attach appropriate but succinct supporting documents.

• Define the concrete aims and objectives of the project and describe the ways in which the situation and needs set out above will be addressed and changed by the project.

• Show how the IP ties in with the existing teaching programmes of the participating institutions and describe explicitly what you consider to be innovative about the project, in particular in relation to defining or building a European dimension in the topic addressed.

• Please show the expected learning outcomes.

• [Maximum 2 pages/60 lines]

Rationale and background

Current situationInformation foraging is becoming increasingly important for the coming decade, since society is swiftly becoming web-centric. However many current courses in Information retrieval are still concerned with the limited scope of information systems of the 20th century. The new generation of professionals needs up-to date training in topics like social media, privacy & identity management, multimodal interfaces etc. In addition both students and lecturers need to be trained in constant adaptation of study material, in developing an attitude of lifelong learning. Previous or preparatory workThe group of teachers cooperating in this IP project have already been working together in the context of common activities related to Information Retrieval.

The first preparatory teacher meeting took place at 23 June 2009 at the University of Duisburg and Essen between Radboud University and University of Duisburg and Essen. During this meeting the content and outline of the IP Master course have been discussed and an initial setup has been made.

Concrete aims and objectives

The aim is to develop a (transferable) model course at Master level of interdisciplinary Information Retrieval in relation to e.g. security and forensic applications and to provide a ‘case study’ of European team-teaching and of pedagogic and didactic analysis.

To achieve these aims, we need to co-teach the course several times at different places in Europe. In order to learn from the variety of pedagogic and didactic traditions in Europe, we will integrate students actively into the process of course evaluation and development (student-centred learning). The final aim is to explore the possibilities of (partly) integrated programmes of study, leading to recognized double or joint degrees.

In the IP program we intend to train students in applying Information Retrieval techniques in the context of Information foraging. By information foraging we mean all aspects related to professional search:

-interactive search

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-personalized search -contextual search -aggregated search -event log based activity modelling -attention metadata -privacy & security aspects -social networks -cognitive models -evaluation methodology and test suites

Innovation from existing teaching program

The participating institutions all provide (multi)disciplinary Information Retrieval and Security programmes at MA level with some interdisciplinary courses at MA level. The IP course is meant to strengthen both the interdisciplinary and European approach in their Information Retrieval teaching program.

Innovative CharacterThe course is innovative because it develops an European angle on interdisciplinarity, drawing on the diverse traditions of fundamental and experimental scholarship within Europe.

As Information Retrieval is integrated in disciplines in different ways according to its variety relevant aspects also on a geographical/ national context, co-teaching an interdisciplinary course will be a way to break down barriers that serve as obstacles to international collaboration and learning.

Expected learning outcomesWith the expertise we will acquire by teaching the IP course for the first time in Aug 2011 at Radboud University Nijmegen, we will improve the course materials, the methods and the evaluation procedure for the IP Master course we intend to teach for the second time in August 2012 at Glasgow University.

Again, we will ‘fold in’ the results to further develop the course, which we intend to teach at (possibly) Dusiburg/Essen in August 2013

4.5 METHODOLOGY

• Indicate the main pedagogical and didactical approaches which will be used.

• Specify the level (first cycle (BA), second cycle (MA), third cycle (PhD) etc.) of the students which are direct beneficiaries of the project and describe how they are selected.

• Indicate the planned ratio of teaching staff to students in the intensive programme.

• If ICT tools are used, describe the nature of their involvement.

• Please indicate how you plan to assess whether students have achieved the intended learning outcomes of the IP.

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• Please indicate the amount of ECTS credits which will be awarded to students participating in the IP. Describe the provisions that have been foreseen to ensure recognition of the studies undertaken within the IP.

[Maximum 2 pages/60 lines]

Main pedagogical and didactical approaches

Key features of the pedagogical and didactical approach are:1. team teaching, enabling the relationship between collaborative learning/teaching and

interdisciplinarity; 2. the ‘folding back’ of the teaching experiences into the curriculum, based on our

commitment to both student-centred learning, and to making the results of pedagogy more accessible;

3. sensitivity to the relation between theory and practice as part of a time-honoured tradition within Information Retrieval;

4. developing a multinational European laboratory with a strong focus on education, research and valorisation.

Each year the course is focusing at a special theme. The goal of the course is to explore the state-of-the-art of this theme, and to prepare a research approach and associated tools for doing research after the course by the participating students and their teachers.The selection of a special topic is attuned to a currently active research topic. A topic could be chosen among the active tasks e.g. TREC, CLEF or INEX evaluation workshops.

The cycle of activities is as follows (see Figure):• Before the course starts, the participants will receive a set of documentation that is

considered as the entry level for participation in the course.• During the course, there will be lecturing in the morning. In the afternoon program

students and teachers cooperate to build a research tool and to make initial investigations.

• After the course, the students will write their final report.

• During the Spring meeting (see Figure) the results will be presented. During this meeting the next IP course will be prepared and presented to the next generation of students. The presentations will be taped, and the workshop recordings will be available for students at the partner universities.

The following lecturers will contribute to the program: -Prof. Mounia Lalmas (GLA):evaluation, formal models, aggregated search -Prof. Joemon Jose (GLA): adaptive interfaces & personalized search

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-Dr. Benjamin Piwowarski (GLA): log analysis, machine learning -Dr. Robert Villa (GLA): HCI aspects, interfaces, multimodality -Prof. Theo van der Weide (RU-N): Local Techniques -Prof. Ed Hoenkamp (RU-N): Web Science -Dr. Suzan Verberne (RU-N): QA interfaces -Prof. Wessel Kraaij (RU-N): personalization, privacy issues -Prof. Marie Francine Moens (KU-L): Content filtering, extraction and linking. -Prof. Tinne Tuytelaars (KU-L): multimodal interfaces -Prof. Norbert Führ (UDE): probability ranking @ interactive retrieval

Benefiting students and selectionThe direct target group benefiting from the project will be the MA students who participate in the IP course. The course itself, is seen as a starting point for the master thesis project or a follow-up PhD project.

The indirect target group benefiting from the project will be European Information Retrieval students in general on all levels. These students will have been prepared to start an international research career after their Master program.

The teachers involved will productively use the feedback generated by the IP course in their regular teaching program. In addition, the results and findings from the IP course will be disseminated in the Athena network and in European Information Retrieval journals.

We intend to explore the possibility of (partly) integrated programmes of study, leading to recognised double or joint degrees.

The selection will be made from the student population of the participating universities. The candidates need to fill out an application form and will be selected on the basis of three requirements:

1. proficiency in oral and written English (proven by a TOEFL exam, IELTS test or Cambridge Certificate);

2. background in Information Retrieval and Security;3. intending to do their master thesis on this topic;4. written motivation explaining why they want to participate in the course.

Standard application forms for international programmes are available at the RU and will be distributed among the partners.

Ratio of teaching staff to studentsThe intended staff to student ratio is 1:2.

Course creditsThe course will have 6 ects, which includes the preparatory assignment and the writing of an results and evaluation report afterwards.

4.6 WORK PROGRAMME

Please outline in the following table how the programme of the IP will be implemented on a day-by-day basis. In addition to the days of subject-related work, you are asked to indicate also arrival- and departure days, as well as days foreseen for cultural activities and weekend days where no subject-related activities will take place. Please note that these days are not taken into

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consideration when counting the minimum requirement of 10 days of subject-related work. However, they count for the calculation of the subsistence rates.

Day The programme of lectures and other activities1

Su 22-08-2011

Arrival day, first social meeting

223-08-2011

Morning 09.00 a.m.: invited speaker UDE, invited speaker GLWAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

324-08-2011


425-08-2011

Morning 09.00 a.m.: invited speaker GLW, invited speaker KU-LAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

526-08-2011

Morning 09.00 a.m.: invited speaker GLW, invited speaker KU-LAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

627-08-2011

Morning 09.00 a.m.: invited speaker RU, invited speaker RUAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

7Sa

28-08-2011

Morning: freeAfternoon: cultural activityEvening: dinner

8Su

Morning: freeAfternoon: cultural activity

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29-08-2011 Evening: dinner9

30-08-2011Morning 09.00 a.m.: invited speaker KU-L, invited speaker UDEAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

1031-08-2011

Morning 09.00 a.m.: invited speaker KU-L, invited speaker UDEAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

1101-09-2011

Morning 09.00 a.m.: invited speaker RU, invited speaker TMPAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

1202-09-2011

Morning 09.00 a.m.: invited speaker RU, invited speaker TMPAfternoon: 13.00 p.m.: introduction kick-off, 14.00-16.30 p.m: practical assignments, 16.30-17.30 p.m.: closing day evaluation, Evening: 18.00 p.m.: Dinner and staff meeting

1303-09-2011


14SA

04-09-2011

Departure day, social closing

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4.7 PARTNERSHIP

Indicate which specific tasks are to be assigned to each partner institution involved. Describe the complementarities of the competences of the different HEIs involved in the IP. Describe the number, the profile and the competences of personnel to be involved in the project. [Maximum 1 page/30 lines]

Complementarities of the competences of Radboud University Nijmegen:

Radboud University Nijmegen is one of the leading academic communities in the Netherlands. Established in 1923 and situated in the oldest city of The Netherlands, it has nine faculties and enrols over 17.500 students in 107 study programmes. Our personal style of teaching - offering plenty of opportunity to work closely with instructors and fellow students in small seminars - ensures that the university does not become a mere 'degree factory'. ResearchWhere scientists come together from different backgrounds, new insights emerge. One of the main strengths of research at our university is the way we forge cooperative links across national and disciplinary boundaries. Our top people are not buried away in their research groups – they derive their strength from a continuous exchange of ideas and results with others working in related areas. Our high-quality research institutes, which rank at the forefront of a number of fields, offer unique opportunities to undergraduates, postgraduates and PhD students alike. Mutual exchange The mutual exchange between the city and the University can be heard in the intellectual debates which, in a university city such as Nijmegen, are particularly lively. This intellectual life is part of Nijmegen’s atmosphere and certainly contributes to making the city and the region a more attractive place to live.

• The Radboud University (RU) will contribute the following staff members:

1. Prof. Theo van der Weide2. Prof. Wessel Kraaij3. Nicole Flipsen

They will be responsible for selecting three students in an application procedure. They will contribute to the development of the course during two working meetings, by email and, if necessary, in bilateral meetings. RU will have the overall project management.

• Complementarities of the competences of Catholic University Leuven:

K.U.Leuven, founded in 1425, is Belgium's largest university, with almost 35 000 enrolled students. As a leading European research university, it offers a wide variety of academic programmes in Dutch and English, nurtured by high quality interdisciplinary research, both at the university and at its internationally acclaimed university hospitals. More than 6,000 researchers from over 120 countries participate in curiosity-driven and strategic frontier research, as well as targeted and demand-driven research. The university's interaction and co-operation with external partners is very intense. As a comprehensive university, K.U.Leuven offers 3-year Bachelor's and 1 or 2-year Master's programmes in almost all disciplines. The Leuven doctoral schools organise the international PhD tracks of close to 3,500 doctoral students.

The University of Leuven (KU-L) will contribute two staff members:1. Prof. Marie Francine Moens2. Prof. Tinne Tuytelaars

They will be responsible for selecting three students in an application procedure. Both will

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contribute to the development of the course during two working meetings, by email and, if necessary, in bilateral meetings. KU-L will have an equal share in developing and teaching the IP course, contributing their specific expertise and pedagogical experience by organising and co-teaching at least one module in the course.

Next to that they will be responsible in the project to prepare course material for the subsequent IP master courses.

• Complementarities of the competences of University of Glasgow:

The University of Glasgow founded in 1451 is the fourth oldest university in theUnited Kingdom and has nearly 16,000 undergraduates, 4,000 postgraduates and 4,000adults in continuing education. The University welcome students from over 80 countries.One of the larger specialist departments is the Department of Computing Science, with 33full-time academic staff, which houses the Information Retrieval Group as one of its 7research laboratories. The group in Glasgow has four academics, 10 post-doctoral research fellows and 15 PhD students. It is involved in many projects at UK, EU and internationallevels and is recognised as a major player in information retrieval and access. Thegroup is involved in a number of national and international activities. Its members areinvolved in the organisation of premium IR conferences (SIGIR, ECIR, etc.), lecturersat conferences and summer schools (ESSIR, SSMS), and participants ofTREC, CLEF, INEX and other activities.This partner will contribute four teachers:1. Prof.dr. Mounia Lalmas2. Prof.dr. Joemon Jose3. Prof.dr. Benjamin Piwowarski4. Dr. Robert Villa

Mounia Lalmas is the main teacher and will be responsible for selecting three students in an application procedure. She will contribute to the development of the course during two working meetings, by email and, if necessary, in bilateral meetings. GLA will have an equal share in developing and teaching the IP course, contributing their specific expertise and pedagogical experience by organising and co-teaching at least one module in the course.

As the second host organisation GLA will also be in charge of in organising a second preparatory teacher meeting in Spring 2011 for finalizing details on course content and organisational detailsLocation Glasgow.

• Complementarities of the competences of University Duisburg-Essen:

A STRONG TWO-CAMPUS UNIVERSITY

Creative inspiration between Rhine and Ruhr: the University of Duisburg-Essen (UDE) is located in the European region with the highest density of institutions of higher learning. Created in 2003 by the merger of the universities of Duisburg and Essen, the UDE is the youngest university in North Rhine-Westphalia and one of the ten largest universities in Germany. Both campuses are easily reached and offer the student body of around 31,000 a broad academic spectrum with an international orientation – ranging from the humanities and social sciences to economics and the engineering and natural sciences (including medicine). With students from 130 countries now enrolled at the UDE, English is increasingly replacing German as the language of instruction. The UDE is one of the 40 universities in Germany with the strongest research profile. Research activities are concentrated in five main research areas: Fundamentals and Applications of Nanotechnologies, Biomedical Sciences, Urban Systems, Empirical Research in Education, and Change of Contemporary Societies.

University of Duisburg-Essen (UDE) will contribute two staff members:1. Prof. dr. Norbert Fuhr 2. Dipl.-Inform. Sascha Kriewel

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Norbert Fuhr is the main teacher and will be responsible for selecting three students in an application procedure. He will contribute to the development of the course during two working meetings, by email and, if necessary, in bilateral meetings. UDE will have an equal share in developing and teaching the IP course, contributing their specific expertise and pedagogical experience by organising and co-teaching at least one module in the course.

• Complementarities of the competences of University of Tampere:

University of Tampere (UTA), Finland, embraces many fields of science and its research profile is extensive and multidisciplinary. There are six faculties and nine independent institutes. Some 15,200 students are currently pursuing degrees at the University of Tampere. Every year approximately one thousand master's degrees and one hundred doctoral degrees are produced. The personnel number is about 2,100.From the University of Finland two staff members will join:1. Prof.dr. Kalervo Jarvelin2. Prof.dr. Jaana Kekalainen

Kalervo Jarvelin will be the main teacher involved in the IP and will be responsible for selecting three students in an application procedure. He will contribute to the development of the course during two working meetings, by email and, if necessary, in bilateral meetings. UTA will have an equal share in developing and teaching the IP course, contributing their specific expertise and pedagogical experience by organising and co-teaching at least one module in the course.

Furthermore UTA will be engaged with the write-up of the midweek evaluation and final evaluation reports.

• Complementarities of the competences of the Université Paul Sabatier (UPS)

From UPS the following staff member will join:1. Prof.dr. Mohand Boughanem

The University of Toulouse was founded in 1229, and along with those of Bologna, Oxford, the Sorbonne and Salamanca, is one of the oldest in Europe. The old Faculties of Medicine, Pharmacy and Sciences, the Toulouse and Pic du Midi Observatories as well as the more recent University Institute of Technology, were combined by government decree in 1969 to form the University of Toulouse III, and named of Université Paul Sabatier (UPS).

One of the largest French universities, situated on a 140-hectare campus at the southern limit of the city boundary, the Rangueil scientific complex houses several scientific, technological, medical and sports departments. Université Paul Sabatier also has outposts int Albi, Auch, Castres and Tarbes, as well as the "Observatory" on the "Pic du Midi, Bagnères and Lannemezan. The Rangueil campus is a real city, divided into several Departments, Faculties and institutes. Each year it turns out several thousand young graduates qualified in the fields of science, technology, medicine, dentistry, pharmacy, teaching or research. It boasts more than 30 000 students, a teaching and research staff of 3300 members.

Mohand Boughanem will be the main teacher involved in the IP and will be responsible for selecting three students in an application procedure. He will contribute to the development of the course during two working meetings, by email and, if necessary, in bilateral meetings. UPS will have an equal share in developing and teaching the IP course, contributing their specific expertise and pedagogical experience by organising and co-teaching at least one module in the course.

4.8 PROJECT MANAGEMENT

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• Project Management: Please describe how the project will be managed (responsibilities, contractual, financial arrangements, quality assurance)

• Please indicate your approach for the distribution of the amounts which the IP will receive for subsistence and travel costs. Will the participants receive it fully or partially? Do you plan to organise accommodation and/or meals centrally? Please note that the funds received for the mobility activities (subsistence and travel costs) must be used for this purpose and managed in a transparent way.

• [Maximum 1 page/30 lines]

Project Management. The Institute for Computer and Information Science, specifically staff members Prof.dr.ir. Theo van der Weide and Ms. Nicole Flipsen, will be the central coordinators of the IP project.

o iCIS will be responsible for reporting to the European Commission and the NUFFIC in all the required ways. To do this effectively, iCIS is responsible for informing the staff members of the participating institutions about the work plan and all activities, for instructing them of their reporting responsibilities, and keep them up to date about the progress of the organisation and all financial aspects. o iCIS will facilitate a preparatory meeting in Summer 2010 for the teachers involved.

o iCIS will support Glasgow University in organising a second preparatory teacher meeting in Spring 2011 for finalizing details on course content and organisational details and will support and advise the University of Glasgow in facilitating the IP master course in the second year, 2012.

o iCIS will support the University of Toulouse in running the IP Program in year three (2013) as a host university. A third meeting in Spring 2012 should be organized in Toulouse for activity planning and preparation purposes. A summer meeting could be held at either University that participates. It will be determined in a later stage.

o iCIS will support the University of Duisburg-Essen in some practical arrangements, such as reproduction of the syllabus and the reader and distribution of all materials to the participating teachers and students.o iCIS will support the University of Leuven to prepare course material for the subsequent IP master courses.

o iCIS will support the University of Finland to write-up the midweek and final evaluation reports.

o iCIS will organise meeting rooms and all necessary AV materials at the Faculty of Science, arrange accommodation and a supporting (evening) program. During the IP master course in Nijmegen, iCIS will monitor the progress of the course and help and facilitate whenever needed.

o For the overall support to the whole project Radboud University has a facilitating and advisory organ at International Office, which will act as a supportive and advisory intermediate in case required.

o iCIS, Faculty of Science will host the IP Master Course in August 2011 in Nijmegen. It will- provide teaching and working facilities during the course- organize the accommodation- catering for the course participants

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- provide access to an office for the teaching staff- be responsible for the preparatory steps necessary for holding such a course, and for the dissemination of the results at the university.

o iCIS in corporation with the International Office will make sure that for each student a Learning Agreement has been signed by the RU and their own university to ensure recognition of the ECTS. Afterwards, when the students finished thir program with good results they will be handed a ‘transcript of record’.

o iCIS will collect and distribute all outputs such as the reading reports, final research essays and evaluative reports of the course by the students as well as the overall written analysis and evaluation of the IP course.

o In addition, iCIS will coordinate the planned follow-up activities to disseminate and share the results of our IP project with others by the publication of articles in a European scientific journal, integration of the results in the website, and ensure a follow up application will be written for the renewal of the IP programme.

All of the above will be monitored and supported by the central Erasmus coordinator of Radboud University Nijmegen and the Faculty Coordinator International Office of the Faculty of Science where iCIS is located.

Financial arrangements:

iCIS is responsible for keeping the budget, providing financial clarity according to EU-rules, reimbursement for the accommodation in Nijmegen from the awarded IP funding, reimbursing the participating students and teachers for their travel and subsistence costs, and for communication of information about the budget, requirements and organisational expensed made as the hosting institute.

4.9 MONITORING AND PROJECT EVALUATION

• Monitoring: Describe what measures will be taken to monitor the IP.

• Project evaluation: Describe what measures will be taken to evaluate the IP. Discuss your process for evaluation, at participant (students and teaching staff) and project level. [Maximum 1 page/30 lines]

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Monitoring.

Each course day will be organized as follows:

1. 2 lecture sessions in the morning (see 4.6 for details).

2. Practical assignment in the afternoon, consisting of the following three sessions:a. Starting session to set the goal for that afternoon;b. The practical assignment itself;c. Evaluation of the results of that day.

In relation to this scheme, several measures will be taken to monitor the IP progress and results.

1. During the starting session, students and teachers will shortly evaluate orally the topics taught that morning, the pedagogical approaches, the participation of the students and the development of the teaching process.This results in a further refinement of the student assignment for that afternoon. The students will include this in their daily written joint journal.

2. During the evaluation session, students and teachers will evaluate orally the results of the practical assignment. The students will include their progress in their daily written Journal.Measured results: recommendations for improvement for the next day.

3. At the end of each day, during the evening staff meeting the recommendations are discussed and operationalised.

4. the progress and functioning of the project will be monitored by the overall coordinator in the daily written Journal.

Project evaluation.

Evaluation at participant level will take place on a daily basis by oral evaluation at the end of each teaching day. Teachers will evaluate at the end of every day as well.These daily evaluations by teachers and students will be summarized in evaluation reports in the daily written Journal.

There will be two student presentations:

1. Mid-presentation. At the end of the first week, the students present their results obtained by the practical assignments.

2. End-presentation. At the end of the second week, the students present the result of the IP course.

The in between weekend is meant for cultural enrichment, socializing, and to informally discuss the IP course to define new challenges for future research.

Learning from a variety of pedagogic and didactic traditions is one of the aims of this project,. Active involvement of the participating students in the process of course evaluation and development is of great importance. Therefore, during the course there will be specific attention to the pedagogic process and the key features of the pedagogical and didactical approach such as team teaching, student centred learning, methodology, balance between theory, experiment and practice.

In addition, the IP course will be subjected to the standard evaluation procedure of the Institute of Computer and Information Science at Radboud University, consisting of a questionnaire, to be filled

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out by the students, and analysed by staff members of the Education Services facility of the RU.

These assessments, together with the summarized oral evaluations, will be summarized in the final evaluation and progress report.These reports will serve as a direct guideline and improvement method for year two and three of the pilot project and can be used for new IP program applications.

4.10 DISSEMINATION AND EXPLOITATION OF RESULTS; IMPACT OF THE INTENSIVE PROGRAMME

Describe precisely the envisaged outputs of the project (the programme implemented, qualitative and quantitative description of the teaching material produced specifically for the planned IP, report/theses from the students, web-based exercises, multimedia products, websites, etc.). Specify in each case the nature, volume, structure, content and language envisaged (where applicable).

Title

University, department related websites of each partner

Nr (reference number)

1

Result type EUC002EXP01METH04PR09, PR14

Media VID, WEB

Subject 489 Information Science869 Forensic Information Science140 Teaching and Training

Short description

E-learning will be the didactical core of the intensive programme.

Our aim is to put our research and teaching material on the internet, to make it interactive with things like

-a ‘vote on’ debate site, -a ‘vote on the answer’ site, -reflections, -questionnaires, -web based exercises, -log-book, -evaluation forms and -a website.

Both for students and teaching staff. All materials will be developed in English.

Title

Papers Nr (reference number)

2


Media BRC, WEB

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Short description

- Publication in a European journal about the evaluative analysis of the pedagogic and didactic process of the IP course, using the students’ evaluative reports and focusing on the benefits of European team-teaching.

- Publications (in European journals) based on results and experiences related to this IP Program.

- These papers should be written with the participating universities.- All papers will be in English

Title Presentations Nr (reference number)

3


Media OR, VID, WEB


Short description

The Spring meeting is a mechanism to present the results of the previous IP course. It could be combined with the intentions of staff meetings at the respective universities held for preparatory purposes as mentioned under section 4.8. This can be done various ways;1. by student to student presentations.2. By lecturer-colleagues/lecturer presentations3. Presentation held by the participating lecturers after the IP course, to show results at Institute level 4. Presentations during the IP Program prepared by the group of students

Flyers, newsletters and use of digital announcements to announce the IP Program in year 1, 2 and 3 at each university/faculty/department, which will be best suitableAll presentations will be in English

For publications: Versions and numbers

When ready

Source Language

Other language version

Nr Copies

Not applicable

Add rows if necessary

Please describe the planned follow-up activities to disseminate and share the results of your project: with other organisations, at sectoral and/or regional and/or national and/or trans-national level. Indicate if you are going to use ICT tools and services to support the follow-up of the IP, thereby contributing to the creation of a sustainable learning community in the subject area concerned. Indicate any multiplying effects or possible spin-offs expected from the project (e.g.

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future implementation of the IP as a regular part of the study programmes of the participating institutions, integration of the project results in a future curriculum development project etc.). [Maximum 1page/30 lines]

follow-up activities to disseminate and share the results

The main follow-up activity of the IP course is to prepare research activities in the context of TREC, CLEF or INEX.

ICT tools and services to support the follow-up of the IP

E-learning will be the pedagogical core of the intensive programme.

multiplying effects or possible spin-offs

The lecturers involved in this IP program are each recognised as important experts on their own research field and their specific subjects. All of them attend seminars and conferences on a regular base or are invited as speakers in seminars and conferences. They may also be participants in other curriculum development activities and projects, at home and abroad. Thus, this is a first excellent manner to disseminate common results and share our findings and expertise not only on a regional level but also on a national and transnational level.

Secondly, this IP team also collaborates on an international level with universities in Africa, India and North America and therefore could present our work and results on a far more global level as a ‘good practices’ example and inspire colleagues and institutions to develop similar activities in their own country.

Thirdly, the results of all three IP years will be integrated into a special designed and rapidly growing website about all the international activities undertaken by ICIS. This website can be interconnected with the websites of the participating partners and is a very important and easily accessible way to disseminate the results from the IP project.

Fourthly, an article will be published in a European scientific journal, which analyses and evaluates the IP course, focusing on the benefits of European team-teaching for the development of truly interdisciplinary approaches in teaching Information Retrieval.

4.11 PREVIOUS PROJECTS

Please indicate similar or related Erasmus Intensive Programmes funded by the LLP programme in the last three years in which your department/faculty has participated as coordinator or partner.

Start Year Contracting National Agency

Title of the project Website

Not applicable

Add rows if necessary

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5. DESCRIPTION –FOR RENEWAL APPLICATIONS ONLY

THE ENTIRE SECTION 5 MUST BE FILLED IN FOR RENEWAL APPLICATIONS. NEW APPLICATIONS DO NOT HAVE TO FILL IN THIS SECTION.

5.1 SUMMARY

Please identify clearly, in a maximum of 1 page (30 lines), the following aspects of the Intensive Programme:

• Objectives (including thematic area),

• Target groups,

• Main activities,

• Expected outputs.

If your application is successful, this summary will be used as the description of your project. It may be used in an official LLP compendium and for other information purposes. You are therefore requested to formulate it carefully.

This summary should be provided in English, French or German. If the language of the application is different, please provide an appropriate translation into one of the above languages. (The translated summary is to be put in the box below).

Translated text (if required)

5.2 RENEWAL APPLICATIONS – PAST PERFORMANCE OR PROGRESS IN 2009/10

• If your IP for the academic year 2009/10 has taken place and you have already submitted the final report to the National Agency you do not have to fill in this section.

• If your IP for the academic year 2009/10 has taken place and you have not submitted the final report to the National Agency, please summarise the major divergence from the initial project plan and give the reasons for the changes. Provide an overview of the main difficulties encountered during the eligibility period, if any.

• If your IP for the academic year 2009/10 has not taken place yet, please provide a summary about the progress of preparation. [Maximum 2 pages/60 lines]

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5.3 RENEWAL APPLICATIONS – CHANGES IN 2010/11

Please summarise the changes you intend to implement in the IP in 2010/11 compared to your IP in the previous year, if any, in terms of the points raised under section 4 of the present application form, including relevance, objectives, methodology, innovation, partnership, management, monitoring and evaluation measures, dissemination and exploitation of results, work programme, location, participants, duration and envisaged outputs. Please indicate why these changes are necessary.[Maximum 4 pages/120 lines]

5.4 WORK PROGRAMME

Please outline in the following table how the programme of the IP will be implemented on a day-by-day basis. In addition to the days of subject-related work, you are asked to indicate also arrival- and departure days, as well as days foreseen for cultural activities and weekend days where no subject-related activities will take place. Please note that these days are not taken into consideration when counting the minimum requirement of 10 days of subject-related work. However, they count for the calculation of the subsistence rates.

Day The programme of lectures and other activities123456789

10

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6. REQUESTED EU FUNDING - ERASMUS INTENSIVE PROGRAMMES

6.1 EXPLANATORY NOTE ON THE BUDGET

There are three categories of eligible costs that may be covered by the IP grant:

1. Organisational Costs (lump sum)

Organisational costs relate to the preparation of the programme, its implementation and its follow-up. Organisational costs comprise costs related to the production of documents or educational material; rental of conference or training rooms; rental of equipment; field trips, excursions, etc. which are part of the programme of the IP; information activities; translation and interpretation; project secretariat and administration tasks, etc.

Cost of travel and subsistence of staff travelling during the preparation or evaluation phase of the Intensive Programme and external experts providing input to the IP are also eligible under organisational costs.

The applicable lump sum for organising an IP is 6000 €.

2. Travel Costs (real costs)

Travel costs of students and teachers directly related to the participation in the IP will be considered eligible under this heading.

Travel costs for teachers and students from the co-ordinating HEI are not eligible, if the IP takes place in the town where the co-ordinating HEI is located.

Travel costs for teachers and students from a partner HEI are not eligible, if the IP takes place in the town where the partner HEI is located.

If the IP takes place in a location which is not the location of the co-ordinating HEI or one of the partner HEIs, the applicant must justify the choice for the different location. If this different location is close enough to the location of one of the HEIs, so that students and teachers from the closest HEI can travel there within a reasonable time and reasonable budget, no travel costs may be calculated for participants from this HEI.

Only travel costs for a maximum of 60 students and a maximum of 20 teachers will be considered eligible for funding. Any travel costs for staff not related to actual participation in the Intensive Programme will be accounted for under the heading devoted to organisational costs.

Travel costs incurred outside the countries participating in the Lifelong Learning Programme are not eligible, unless prior written authorisation is granted by the National Agency.

Travel costs will be accounted for on the basis of the real costs incurred (including any costs for entry/exit visas as required), either in total or in part only (by applying a ceiling or a maximum percentage).

3. Subsistence costs (flat rate grant using scales of unit costs)

Subsistence costs of students and teachers directly related to the participation in the IP will be considered eligible under this heading.

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Subsistence costs for teachers and students from the co-ordinating HEI are not eligible, if the IP takes place in the town where the co-ordinating HEI is located.

Subsistence costs for teachers and students from a partner HEI are not eligible, if the IP takes place in the town where the partner HEI is located.

If the IP takes place in a location which is not the location of the co-ordinating HEI or one of the partner HEIs, the applicant must justify the choice for the different location. If this different location is close enough to the location of one of the HEIs, so that students and teachers from the closest HEI can travel there within a reasonable time and reasonable budget, no subsistence costs may be calculated for participants from this HEI.

Only subsistence costs for a maximum of 60 students and a maximum of 20 teachers will be considered eligible. Any subsistence costs not related to actual participation in the Intensive Programme will be accounted for under the heading devoted to organisational costs.

The subsistence costs will be accounted for on the basis of flat rate grants using scales of unit costs as presented in Tables 1 and 2 below.

For students, the subsistence costs must be calculated from the daily amount: daily subsistence rate defined by Table 1 below, multiplied by the number of days eligible for subsistence (including travel days and weekend days without subject-related activities).

For teaching staff, the subsistence rate must be calculated taking into account the rates defined by Table 2 below (including travel days and weekend days without subject-related activities). The calculation method for an "incomplete" week is the number of additional days multiplied with 1/7 of the amount indicated in the column 'Additional amount per week (for weeks 3-6)'. For IPs not exceeding 14 days, the total subsistence cost is based on the amount for week 1 as indicated in Table 2 below plus the number of additional days multiplied by 1/7 of the difference between the amounts for week 2 and week 1 in Table 2.

Calculation teachers for example:

5 days: rate week 1/7*512 days: rate week 1 + rate week 2/7*5

Calculation students for example:

14 days: monthly rate / 30 * 14=

tabel A DocentenLand locatie IP

Docenten Week 1

Docenten Week 2

Docenten Week 3-6

BE 893 357 190

BG 630 252 134

CZ 893 357 190

DK 1.260 504 269

DE 893 357 190

EE 788 315 168

EL 893 357 190

ES 945 378 202

FR 1.050 420 224

IE 1.103 441 235

IT 998 399 213

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CY 788 315 168

LV 788 315 168

LT 683 273 146

LU 893 357 190

HU 840 336 179

MT 788 315 168

NL 998 399 213

AT 998 399 213

PL 840 336 179

PT 840 336 179

RO 683 273 146

SI 840 336 179

SK 788 315 168

FI 1.103 441 235

SE 1.050 420 224

UK 1.155 462 246

IS 893 357 190

LI 1.155 462 246

NO 1.313 525 280

TR 735 294 157

tabel B StudentenLand locatie IP Monthly rate

BE 640

BG 448

CZ 627

DK 890

DE 634

EE 544

EL 608

ES 653

FR 742

IE 781

IT 717

CY 570

LV 544

LT 486

LU 640

HU 602

MT 544

NL 698

AT 691

PL 602

PT 589

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Erasmus Erasmus


RO 480

SI 576

SK 557

FI 768

SE 736

UK 806

IS 621

LI 826

NO 909

TR 499

Participation of students and/or teaching staff with special needsIf there are students and/or teaching staff with special needs participating in the Intensive Programme, and their participation requires additional funding, the applicant (organising institution) is requested to contact the National Agency which selected the IP as soon as the participation of persons with special needs has been confirmed. The National Agency will inform the applicant on the application procedure for additional funding.

* * * * * * * * * * * * *

If your application is successful, your organisation will receive a grant agreement indicating the maximum grant amount your organisation is entitled to. In the final report on the implementation of the IP you will have to provide information about the actual costs incurred, except in the case of the organisation costs. The National Agency will assess the financial report and will determine the final grant amount to which you are entitled.

6.2 LOCATION, PARTICIPANTS AND DURATION

As a general rule the Intensive Programme should take place in one location.

Please note the following:

− the planned location of the IP must be in a country eligible to participate in the Lifelong Learning Programme;

− the participating students must be registered in one of the participating institutions.

− Participating students or teachers should be either nationals of a country participating in the Lifelong Learning Programme or nationals of other countries enrolled in regular courses in institutions of higher education in a country participating in the Lifelong Learning Programme, employed or living in a country participating in the Lifelong Learning Programme according to the national legal requirements;

− the number of students travelling from countries other than the country hosting the IP must not be less than 10;

− There is no minimum number for participating teachers, but the ratio of staff to students must guarantee active classroom participation.

− the minimum duration of the IP is 10 continuous full days of subject-related work and its maximum duration is 6 weeks of uninterrupted teaching sessions. The subject-related days do not include preparatory work, social programme outside the IP topic or travel days (arrival and departure are not considered as working days if no teaching activities take place). The IP must take place without interruption and subject-related work days can only be separated by weekends.

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Host Country

WorkingLanguage

Location for IP

Nr Students*

Nr Teachers*

Start**dd/mm/yy

Duration of the IP***

Duration of stay ****

NL English Nijmegen 20 12 22/08/2011-04/09/2011

10 days 14 days

* Please indicate the expected numbers of students and teachers (including students and teachers of the coordinating institution)** Planned starting date of the Intensive Programme (course) in the host country*** Number of days of subject-related work (in days)**** Duration of stay in the location of the IP (in days)

Add rows if necessary (i.e. if the IP takes place in different locations)

Please indicate here the justification for choosing a location which is not the location of the co-ordinating HEI or one of the partner HEIs. [Maximum 1 page/30 lines]

Not applicable

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6.3 STUDENT MOBILITY

Please note that costs of the IP (as presented in the tables) and the requested grant to cover part of these costs refer to ONE contractual year only. The contractual period of this application round is from 1 September 2010 to 31 August 2011. The end date of the IP may be after 31 August 2011, provided that the starting date is within the above mentioned period. The budget should be coherent with the planned activities presented in Section 4 or 5 of this application form. All amounts should be provided in Euros.

Please fill in the following table and add extra rows if necessary. You may group those participants with the same characteristics. Please note that the costs listed in this table refer exclusively to travel and subsistence related to the students' participation in the actual Intensive Programme.

CF FORMAT EXCEL

* As calculated based on the duration and the maximum rates set out in Table 1.**Please note that the total estimated costs for travel is limited to 75% of real cost. Please mention here the total estimated travel cost, the National Agency will calculate the part that will be considered for funding by applying the above mentioned limits.Nb: If individuals reside in one of the overseas countries and territories or have one of these territories as destination, real incurred travel costs shall be reimbursed in total, independent of the duration of the mobility activity.

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6.4 TEACHING STAFF MOBILITY

Please fill in the following table and add extra rows if necessary. You may group those participants with the same characteristics. Please note that the costs listed in this table refer exclusively to travel and subsistence related to the teachers' participation in the actual Intensive Programme. Any staff mobility costs not related to the participation in the actual Intensive Programme should be accounted for in the table in section 6.5 under the heading “Project organisation rate”

CF FORMAT EXCEL

* As calculated based on the duration and the maximum rates set out in Table 2.**Please note that the total estimated costs for travel is limited to 75% of real cost. Please mention here the total estimated travel cost, the National Agency will calculate the part that will be considered for funding by applying the above mentioned limits.

Nb: If individuals reside in one of the overseas countries and territories or have one of these territories as destination, real incurred travel costs shall be reimbursed in total, independent of the duration of the mobility activity.

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Erasmus Intensive Programmes

6.5 TOTAL REQUESTED FUNDING

Please fill in the table below. Please note that the amount for travel costs and subsistence cost presented in the table should be the same as presented in section 6.3 and 6.4.

GRAAG OOK IN EXCEL FORMAT INVOEREN.

a) Project organisation rate 6,000.00b) Total estimated subsistence costs – Students and teachers

24,588.00

c) Total estimated travel costs – Students and Teachers

9,300.00

d) Total requested funding (maximum a+b+c, but the applicant may request less than this sum)

39,888.00

Important note

If your application is successful, your organisation will receive a grant agreement indicating the maximum grant amount your organisation is entitled to. The final report shall indicate the actual number of participants (students, teachers) in the Intensive Programme as well as the actual travel costs incurred. The National Agency will assess the final report and will determine the final grant amount to which your organisation is entitled. In no case can the final grant amount exceed the maximum grant amount set out in the grant agreement.

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ANNEX: REFERENCE TABLES

The tables below should be used when filling in the 2009 application form. Whenever a field in the application form refers to a table, the options available for filling the field can be found in the tables below. Please type in both the code and the description in order to avoid later misunderstanding.

Table A – Languages

BG Bulgarian LV LatvianCS Czech LT LithuanianDA Danish MT MalteseDE German PL PolishNL Dutch PT PortugueseEN English RO RomanianET Estonian SK SlovakFI Finnish SL SlovenianFR French ES SpanishGA Irish SV SwedishEL Greek IS IcelandicHU Hungarian NO NorwegianIT Italian TR Turkish

Table B - Fields of Education & Training (ISCED97)

For further information about the ISCED fields of Education and Training consult the following link: http://www.estatisticas.gpeari.mctes.pt/archive/doc/Fields_of_Education_and_Training_eurostat1999.pdf

Code Description

0 General Programmes

01 Basic/broad, general programmes

010 Basic/broad, general programmes

08 Literacy and numeracy

080 Literacy and numeracy

09 Personal skills

090 Personal skills

1 Education

14 Teacher training and education science

140 Teacher training and education science (broad programmes)

141 Teaching and training

142 Education science

143 Training for pre-school teachers

144 Training for teachers at basic levels

145 Training for teachers with subject specialisation

146 Training for teachers of vocational subjects

149 Teacher training and education science (others)

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http://www.estatisticas.gpeari.mctes.pt/archive/doc/Fields_of_Education_and_Training_eurostat1999.pdf

http://www.estatisticas.gpeari.mctes.pt/archive/doc/Fields_of_Education_and_Training_eurostat1999.pdf


2 Humanities and Arts

21 Arts

210 Arts (broad programmes)

211 Fine arts

212 Music and performing arts

213 Audio-visual techniques and media production

214 Design

215 Craft skills

219 Arts (others)

22 Humanities

220 Humanities (broad programmes)

221 Religion

222 Foreign languages

223 Mother tongue

225 History and archaeology

226 Philosophy and ethics

229 Humanities (others)

3 Social sciences, Business and Law

31 Social and behavioural science

310 Social and behavioural science (broad programmes)

311 Psychology

312 Sociology and cultural studies

313 Political science and civics

314 Economics

319 Social and behavioural science (others)

32 Journalism and information

321 Journalism and reporting

322 Library, information, archive

329 Journalism and information (others)

34 Business and administration

340 Business and administration (broad programmes)

341 Wholesale and retail sales

342 Marketing and advertising

343 Finance, banking, insurance

344 Accounting and taxation

345 Management and administration

346 Secretarial and office work

347 Working life

349 Business and administration (others)

38 Law

380 Law

4 Science, Mathematics and Computing

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42 Life science

421 Biology and biochemistry

422 Environmental science

429 Life science (others)

44 Physical science

440 Physical science (broad programmes)

441 Physics

442 Chemistry

443 Earth science

449 Physical science (others)

46 Mathematics and statistics

461 Mathematics

462 Statistics

469 Mathematics (others)

48 Computing

481 Computer science

482 Computer use

489 Computing (others)

5 Engineering, Manufacturing and Construction

52 Engineering and engineering trades

520 Engineering and engineering trades (broad programmes)

521 Mechanics and metal work

522 Electricity and energy

523 Electronics and automation

524 Chemical and process

525 Motor vehicles, ships and aircraft

529 Engineering and engineering trades (others)

54 Manufacturing and processing

540 Manufacturing and processing (broad programmes)

541 Food processing

542 Textiles, clothes, footwear, leather

543 Materials (wood, paper, plastic, glass)

544 Mining and extraction

549 Manufacturing and processing (other)

58 Architecture and building

581 Architecture and town planning

582 Building and civil engineering

589 Architecture and building (others)

6 Agriculture and Veterinary

62 Agriculture, forestry and fishery

620 Agriculture, forestry and fishery (broad programmes)

621 Crop and livestock production

622 Horticulture

623 Forestry

624 Fisheries

629 Agriculture, forestry and fishery (others)

64 Veterinary

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640 Veterinary

7 Health and Welfare

72 Health

720 Health (broad programmes)

721 Medicine

723 Nursing and caring

724 Dental studies

725 Medical diagnostic and treatment technology

726 Therapy and rehabilitation

727 Pharmacy

729 Health (others)

76 Social services

761 Child care and youth services

762 Social work and counselling

769 Social services (others)

8 Services

81 Personal services

810 Personal services (broad programmes)

811 Hotel, restaurant and catering

812 Travel, tourism and leisure

813 Sports

814 Domestic services

815 Hair and beauty services

819 Personal services (others)

84 Transport services

840 Transport services

85 Environmental protection

850 Environmental protection (broad programmes)

851 Environmental protection technology

852 Natural environments and wildlife

853 Community sanitation services

859 Environmental protection (others)

86 Security services

860 Security services (broad programmes)

861 Protection of persons and property

862 Occupational health and safety

863 Military and defence

869 Security services (others)

99 Not known or unspecified

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Table C – Product and result types

CODE Description

EUCO01 New or extended European partnerships

EUCO02 Transnational sharing of experience and best practice

EUCO03 Cross-cultural dialogue and co-operation

EUCO04 New dialogue and partnerships between EU and non-EU countries

EXP01 experience gained by the project partners in the management and undertaking of (trans-national) partnerships

EXP02 Experience gained by individuals

EXP03 Exchange of experience and best practice through the establishment of networks

EXP04 Experience gained from town-twinning, cultural events

METH01 Increased knowledge of the participants within a certain field and topic

METH02 Cooperation processes and methodologies

METH03 Managerial lessons learned and know-how

METH04 Exchange of ideas and good practice

POL01 Educational Policy Recommendation

POL02 Policy Lessons

POL03 Recommendation for the Open Method of Coordination (OMC)

PR01 Report

PR02 Comparative studies

PR03 Learning resources

PR04 Study programme

PR05 Methodology

PR06 Instruction manual

PR07 Certification system

PR08 New curricula and qualifications

PR09 Teaching Material

PR10 Teaching Material for teachers

PR11 Pedagogical Strategy

PR12 Plan for educational activities

PR13 Traditional education and training modules like handbooks and other training tools

PR14 Innovative education and training modules

PR15 Guidance material to new approaches and methodologies

PR16 Online education and training material (e-learning)

PR17 Public awareness campaignsPR 18 Handbooks

PROTH Other products

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Table D – Media Types

Code Description

BOOK Book

BRC Paper - Brochures

DB Database

MAIL Mailing lists

NET Network

OR Oral

TXT Text

TXTFL Text File

VID Video

WEB Website

WRKSP Workspace

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Documents

Lifelong Learning Programme Erasmus Application Form …